Employee/Applicant Request for Inspection of Records
Policy Information:
KRS 18A.020 states:
Upon written request, an employee shall have the right to examine his personnel file. An employee may comment in writing on any item in his file. Such comments shall be made part of his file and shall be attached to the specific record or document to which they pertain.
Upon written request, a state employee, an applicant for employment, and an eligible on a register shall have the right to inspect and to copy any record and preliminary documentation and other supporting documentation that relates to him, except that an applicant, an eligible, or a state employee shall not have the right to inspect or to copy any examination materials.
Applicants or employees shall be notified in writing within three (3) working days after a receipt of a request for inspection if for any reason the records are not available for inspection. In addition
Per KRS 61.874(3) The public agency may prescribe a reasonable fee* for making copies of nonexempt public records requested for use for noncommercial purposes which shall not exceed the actual cost of reproduction, including the costs of the media and any mechanical processing cost incurred by the public agency, but not including the cost of staff required. If a public agency is asked to produce a record in a nonstandardized format, or to tailor the format to meet the request of an individual or a group, the public agency may at its discretion provide the requested format and recover staff costs as well as any actual costs incurred.
*The first request during a twelve (12) month period will be free of charge by the Personnel Cabinet. Any additional requests during the same twelve (12) month period will provided at a cost of $0.10 per page for any duplicates previously provided. Any new copies will be provided at no charge. There will also be a charge for postage added for the entire mailing following the first request within a twelve (12) month period. You will be notified of any payment due, and the payment will be required to be received in our office prior to the records being released.
If you have any questions regarding this process, please contact the Office of Legal Services at (502) 564-7430.
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