Job Submission Status Definitions

Requisition - The job vacancy with all job information; initiated by the requesting agency, it is posted to the Personnel Cabinet job openings web page to allow applicants to apply.  Once it is processed and sent to the requesting agency, it is referred to as the certified register.

Open – A requisition is opened when an agency posts (advertises) a vacancy, and remains open up to 90 days beyond certification to the hiring agency. Applications for a vacancy are accepted only during the posting period, but the requisition remains open throughout the interview and selection process.

Closed – The vacancy has been filled, or the hiring agency has chosen to not make an appointment.

On-Hold – This is a temporary, administrative status used by the Personnel Cabinet. A hiring agency cannot take any action on a requisition that is "on hold."

Cancelled – The hiring agency has chosen to not proceed with the requisition.

Application received by Personnel Cabinet – You successfully applied to the position.  No further action is required from you unless specifically requested by the Personnel Cabinet.

Application sent to hiring agency – The hiring agency has access to your employment application.  Submission of an application to the hiring agency is not a confirmation that you meet minimum requirements for the position. Nor is it a guarantee for an interview. The hiring agencies are responsible for determining the best fit for their vacancies.

Not Approved – It has been determined that you do not meet the minimum requirements for the class title for which you applied. You will receive a communication specifically explaining why you could not be approved.

Not eligible for consideration – You will receive a communication specifically explaining why your application could not be sent to the hiring agency. 

Not eligible for promotional vacancy – You applied to a position that is only open to current merit employees.  If you believe you actually have merit status you may e-mail COSHelp@ky.gov or call (502) 564-8030 for assistance.

Not eligible due to reemployment – Your application was not sent to the hiring agency due to the existence of a Reemployment candidate on the eligible list.   Reemployment candidates are laid-off state employees.  State law dictates that they have priority over all other applicants in the hiring process.  If the reemployment candidate declines a job offer for an advertised position, the agency may request the applications of all other eligible candidates.  However, you are not specifically notified when the updated eligible list is sent to the hiring agency.  Your method of notification is to periodically check your Job Submission Status to see if your status for the particular vacancy changes to “Application sent to hiring agency”.

Withdrawn – Your application was withdrawn from consideration due to administrative action, or because of job cancellation, or at your request