As part of Governor Beshear’s Smart Government Initiative, the Personnel Cabinet and Department of Revenue Green Team is leading an effort to encourage employees to go green by going paperless.
Electronic pay stubs and checks are efficient, secure and easy to access through the Employee Self Service (ESS) feature in KHRIS. Save time and money by receiving an electronic pay stub and by direct depositing your pay check.
Overview
View a brief PowerPoint presentation on the benefits of going paperless and the step-by-step process with screen shots by clicking here.
Instructions for Going Paperless
- Go to https://khris.ky.gov/irj/portal.
- Log in to Employee Self Service (ESS). (If you need help with logging into ESS, go to KHRIS ESS Log-In Directions and follow the instructions.)
- Left click on “Personal Information” in the left column on the page.
- Left click on “Bank Information for Direct Deposit.”
- Left click on “Edit.”
- Left click on the box labeled “No Paper Pay Statement.”
- If you already have direct deposit, you will need to verify your bank account number by re-entering it. It will be there, and you will need to copy it.
- Left click on “Review” at the bottom of the page.
- Left click on “Save.”
Instructions for Switching from a Paper Check to Direct Deposit and an Electronic Pay Stub
The instructions are the same as above except step #7. At step #7, you will need your checkbook in order to enter your bank account and routing numbers. KHRIS will also allow you to direct deposit into more than one bank or more than one bank account. If you are interested in this feature, at step #5 you need to click on “New other bank” instead of clicking “Edit.”
Frequently Asked Questions
Q. Can I opt back in?
A. Yes, you can opt to receive a paper pay stub again at any time.
Q. How am I helping when I opt out?
A. More than 42,500 paychecks and paystubs are printed every two weeks for Commonwealth employees. If only half of our employees chose to receive paystubs electronically, we would save at a minimum:
7,943 pounds of paper
75,762 gallons of wastewater
2,942 gallons of gas
9,047 pounds of waste
22,634 pounds of greenhouse gases
964.3 trees
9,859.8 square feet of forestland
Q. How long does the salary statement remain available for me to access in ESS?
A. Currently there is no set time limit for how long all of an employee’s salary statements will remain available through ESS. In the future, there may be consideration for archiving old statements but not at this time.
Q. Can I print my salary statements if I opt out and later need a paper copy?
A. Yes, it’s easy to print a copy to keep for your files.
Q. What if I need help finding information on my salary statement?
A. Employees should consult their Human Resource Administrator if they have questions or need assistance in reviewing their salary statement.
Q. How can I be sure my pay statement is correct? What can I do if I feel there is a mistake?
A. Employees are welcome to contact their Human Resource Administrator for a ‘walk-thru’ of their salary statement and are encouraged to contact them if there is something they do not understand or believe is incorrect.
Q. If KHRIS is down for maintenance or unplanned outages, will I be able to access my salary statement?
A. While the system is down, for whatever reason, accounts are locked for all employees’ protection.