Payroll: Frequently Asked Questions and Answers

Q: How is suspension coded on the timesheet?

A: It is coded Suspended without Pay, SUSP. As the employee is directed to be off by the agency, it cannot be considered unauthorized.

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Q: Who can I contact regarding issues with optional insurance?

A: Please contact Stephanie Lynn Carpenter at StephanieL.Carpenter@ky.gov or (502) 564-6616. She is the Administrator of the Payroll Deduction Program.

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Q: Can employees that live in other states take voting leave to vote for elections outside of Kentucky?

A: Yes, as long as all criteria (such as registration and voting in the election) are met. In addition, a request for voting leave would have to be pre-approved by the supervisor.

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Q: I am trying to pull some information from Document Direct May/June 2007 as in the PERPAYS and PERPAYR, both show RECALL REQUIRED, is there any way I can recall those?

A: Yes! Many of the history reports that are usually available immediately on disk are now marked as ON CART and RECALL REQUIRED (with a small gray box with an X on it where you would usually see a gold cylinder with a plus sign on it). This means that they are now stored and the system will recall the file if you need it. To recall one of these reports, simply double-click on the report that you want. A message will appear, click OK. In a minute or two, it should load your report. You will not receive a message that it is available, but the gray box with an X in it, should be replaced by the gold cylinder with a plus sign on it, allowing you to now open the report.

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Q: I have an employee who has left state government, but I need to process a payment to him through eMARS. Can you re-activate him for me?

A: No, he can only be active in eMARS if he is active in payroll. To pay this person, he would have to be set-up as an individual vendor in eMARS.

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Q: My insurance company is already set-up for payroll deduction, but would like to change the method of receiving reports. Is this possible?

A: Yes. Contact Stephanie Carpenter, Administrator of the Payroll Deduction Program at StephanieL.Carpenter@ky.gov. She will set you up with the appropriate person to make this change.

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Q: What do I need to do to get a message printed on the employee's check stubs?

A: If the message is relevant and/or a benefit to all state employees and comes from a state agency, you can visit our website at http://personnel.ky.gov/persadmin/hradministrators/pi.htm and select "Checkstub Printing/Advertising Request Form", to review the printing requirements, complete the request form, and submit it for review and approval.

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Q: Does a full time employee have to work either the day before or the day after a holiday in order to be paid for the holiday?

A: No.

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Q: If an employee is subpoenaed to appear at the Personnel Board, how would the employee code that time?

A: It would be coded as CORT Court Leave if the employee is subpoenaed. There is also tracking code PBRD for the Personnel Board Hearing, which is used in conjunction with another absence or attendance code to indicate that the employee is away from work due to a matter before the Personnel Board.

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