KHRIS Reports Available to HRGs

The following information is intended to assist agencies in their KHRIS reporting efforts. 

Below you will find lists of KHRIS reports that are available to HRGs by functional area. Following some of these lists there are also instructional guides and samples intended to assist in the proper running of certain reports.

If you have questions or need additional assistance, please contact the KHRIS Service Center at PERS.KHRIShelpdesk@ky.gov.

NOTICE: We are currently in the process of creating instructional guides to accompany all of the reports contained in these listings and will continue to add those as they are made available. In the meantime, be aware that improper running of these reports may result in inaccurate data and such data should not be solely relied on without proper data verification and possible consultation with the Division of Employee Management.

OM Reports Available in KHRIS (PDF - 92 KB) ---updated 02/13/12 Instructional Information:

• Complete Position Description Instructions (PDF - 303 KB) ---added 11/14/11
• Existing Jobs Instructions (PDF - 336 KB) ---added 11/14/11
• Existing Objects Instructions (PDF - 287 KB) ---added 11/14/11
• Existing Organizational Units Instructions (PDF - 288 KB) ---added 11/14/11
• Infotype Reporting Instructions (PDF - 327 KB) ---added 11/14/11
• Job Class Change Instructions (PDF - 214 KB) ---added 02/13/12
• Job Information List Instructions (PDF - 223 KB) ---added 02/13/12
• Job Title List Instructions (PDF - 230 PDF) ---added 02/13/12
• Organizational Structure (PDF - 184 KB) ---added 12/08/11
• Organizational Structure with Persons Instructions (PDF - 351 KB) ---added 11/14/11
• Organizational Structure with Positions Instructions (PDF - 348 KB) ---added 11/14/11
• Periods of Unoccupied Positions Instructions (PDF - 333 KB) ---added 11/14/11
• Report Structure without Persons Instructions (PDF - 326 KB) ---added 11/14/11
• Report Structure without Persons (Subordinates) Instructions (PDF - 334 KB) ---added 11/14/11
• Vacant/Obsolete Positions Instructions (PDF - 327 KB) ---added 11/14/11
• Working Title Instructions (PDF - 277 KB) ---added 11/14/11
• Cap Analysis (PDF - 116 KB) ---added 04/03/2012
• Job Index (PDF- 486 KB) ---added 04/03/2012
• Position Control Summary ( 412 KB)  ---added 04/03/2012
• Reallocation P25 Notice (126 KB)  ---added 04/03/2012
• Employee and Cost Distribution (102 KB)  ---added 04/03/2012

PA Reports Available in KHRIS (PDF - 94 KB) ---updated 01/18/12

Instructional Information:

• All Actions Approved for the Month (PDF - 183 KB) ---added 12/08/11
• Birthday List (PDF - 210 KB) ---added 12/08/11
• DTC- InRange Salary Comparison (PDF - 224 KB) ---added 12/08/11
• Employee List (PDF - 189 KB) ---added 12/08/11 
• Employees on Leave (PDF - 197 KB) ---added 12/08/11
• Federal EEO Skill- Employee Status Stats by Cab/Dpt/Div (PDF - 226 KB) ---added 12/08/11 
• Flexible Employee Data (PDF - 341 KB) ---added 01/18/12
• Headcount Changes (PDF - 688 KB) ---added 12/08/11 
• IRA-Employee Action List (PDF - 404 KB) ---added 12/08/11
• IRA- Employee Salary Analysis (PDF - 406 KB) ---added 12/08/11 
• IRA- Employee Service Analysis (PDF - 403 KB) ---added 12/08/11
• Master Position Listing Instructions (Word - 80 KB)
• • Clean-up File for Master Position Listing (Excel - 16 KB)
• Monitoring of Tasks (PDF - 619 KB) ---added 12/08/11 
• Name/Address/Work County List (PDf - 738 KB) ---added 12/08/11 
• Processes Report (PDF - 381 KB) ---added 12/08/11 
• Reference Personnel Numbers (PDF - 478 KB) ---added 12/08/11 
• Stats: Gender Sorted by Age (PDF - 487 KB) ---added 12/08/11
• Task Monitoring (PDF - 486 KB) ---added 12/08/11
• Infotype Overview for Employee (PDF - 409 KB) ---added 12/08/11

 

PY Reports Available in KHRIS (PDF - 91 KB) ---updated 04/13/12

Instructional Information:

• Block 50 Payments (Word - 290 KB) ---added 04/13/12
• Payroll Distribution Charges - like 153 (PDF - 396 KB) ---added 03/28/12
• Payroll Journal (Word - 619 KB)
• Payroll Results (PDF - 355 KB) ---added 01/18/12
• Remuneration Statement (PDF - 292 KB) ---added 01/18/12
• Zero Net Check Reporting (Word - 70 KB)

TM Reports Available in KHRIS (PDF - 93 KB) ---updated 01/18/12

Instructional Information:

• Absence Quota Information (PDF - 195 KB) ---added 01/18/12
• Adverse Weather Leave (PDF - 181 KB) ---added 01/18/12
• Count Quota Correction (PDF - 379 KB) ---added 01/18/12
• Cumulated Time Eval Results: Time Balances/Wage Types (Neg Comp Bal for PP) (PDF - 209 KB) ---added 01/18/12
• FMLA Report (PDF - 202 KB) ---added 01/18/12
• Hours by Account Template (PDF - 200 KB) ---added 01/18/12
• Leave Balances with Dollars (PDF - 174 KB) ---added 01/18/12
• Leave Run Out (PDF - 162 KB) ---added 01/18/12
• Leave Sharing (PDF - 180 KB) ---added 01/18/12
• Time Reports for Errors (Word - 246 KB)

Sample Reports:

• CATS_DA Audit Time Entries (Word - 73 KB)
• Evaluated Hours (Word - 81 KB)
• Months of Service (Word - 72 KB)
• Negative Comp Balance (Word - 76 KB)
• No Hours Keyed (Word - 75 KB)
• Time Eval Errors (Word - 61 KB)