Personnel Administration

This branch is responsible for maintaining the Commonwealth's employees official personnel file, processing agency personnel actions, assisting Human Resource Administrators, and providing documents and service records for state employees.

See staff listing HERE (Excel - 41 KB).

• ACE/ERA Process (Word - 46 KB)
  • ACE/ERA Request Form (Word - 75 KB)
• Action Types/Reasons
• Agency Furlough Information
• Boards and Commissions -
  • Requesting the Personnel Cabinet to Process Actions (Word - 42 KB)
• Disciplinary and Personnel Actions Guide: Checklists and Example Letters (PDF - 416 KB) ---Updated 4/22/13
• Personnel Action Exemptions
• Position/Personnel Action Requests (Excel - 465 KB): These standardized forms have been created for your convenience and 'optional' internal use; except for Voids/Corrections-Retro Processing, which require the use of these forms in order for the Personnel Cabinet to process said actions. They reflect the HCMPF forms used in KHRIS and can assist you in gathering the necessary information needed for internal approval as well as entry into KHRIS.
• Retroactive Processing-
• Void/Correction-Retro: Legacy and KHRIS (Word - 41 KB)
• Void/Correction-Retro: Only KHRIS (Word - 41 KB)
• Voids Versus Corrections(Word - 82 KB) 

• Records Retention Schedule
• Employee-Applicant Request for Inspection of Records - KRS 18A.020 - Form to be used by Employee and/or Applicant.
• Request to Inspect or Copy Public Records (Word - 46 KB)- KRS 61-878 - Form to be used for Open Records Request.

• Benefits Schedule
• EEO Job Categories
• Employee Handbook
• Fair Labor Standards Act (FLSA)
• Infotype Location Listing (Excel - 49 KB)
• Preparing for a State Employee's Mobilization to Fulfill Military Orders
• Related Forms
• Reporting Information for PA
• Reversion, Reemployment and Reinstatement - Frequently Asked Questions for Agencies (Word - 143 KB)
• Transferring Months of Service (Word - 89 KB) --- updated 06/29/12

• Annual Leave Sharing Information (Word - 47 KB)
  • Application (Word - 62 KB)
  • Donation Form (Word - 72 KB)
  • Transfer-Credit Form (Word - 68 KB)
• FMLA Information (Word - 55 KB)
  • Certification of Health Care Provider for Employee’s Serious Health Condition (PDF-624KB)
  • Certification of Health Care Provider for Family Member’s Serious Health Condition (PDF-589KB)
  • Certification of Qualifying Exigency For Military Leave (PDF-78KB)
  • Certification For Serious Injury or Illness of Covered Servicemember - for Military Family Leave (PDF-210KB)
  • Designation Notice (PDF-110KB)
  • Family and Medical Leave Application (PDF-12KB)
  • Notice of Eligibility and Rights & Responsibilities (PDF-3KB)
• Frequently Asked Questions and Answers
• Immigration Reform and Control Act (Word - 52 KB)
• Performance Management (Employee Performance Evaluation System)
• Sick Leave Sharing Information (Word - 64 KB)
• • Application (Word - 63 KB)
  • Donation Form (Word - 71 KB)
  • Transfer-Credit Form (Word - 67 KB)