The normal working hours for employees in State Government Offices are 8:00 a.m. to 4:30 p.m., prevailing local time, Mondays through Fridays. Employees who work in 24-hour facilities such as parks, hospitals, prisons or residential facilities and employees who work in law enforcement, disaster and emergency services and on highway crews are the standard exception to the normal working hours policy. Appointing Authorities are authorized to approve flexible schedules when necessary to promote efficiency or provide reasonable accommodation.
In accordance with 101 KAR 2:102, it is the policy of State Government that state offices will remain open and that the working hours of state employees will not be altered due to adverse weather conditions. When weather conditions prevent an employee from reporting to work at the normal time, or when an employee decides not to report for work or to leave work early due to weather conditions, the following apply:
- If operational needs allow, supervisors are required to make every reasonable effort to arrange schedules to allow employees to make up time not worked. Employees are not allowed to make up the work if it would result in the employee working over 40 hours in a workweek. The employee has four (4) months from the occurrence of the absence to make up the time lost. If it is not made up within 4 months, annual or compensatory leave shall be used to cover the absence. If, at that time, the employee has no annual or compensatory leave available, then the employee shall have his/her time charged to leave without pay. If the employee transfers or is no longer employed by state government before the leave is made up, the leave shall be charged to annual or compensatory time or deducted from the employee's final paycheck; or
- Employees may use accumulated annual or compensatory leave time for the late arrival, early departure or missed work day; or
- If annual and compensatory leave have been exhausted, the employee may take leave without pay for the late arrival, early departure or missed workday.
Any employee who is on leave that was arranged prior to the inclement weather shall use the leave as originally requested.