COVID-19 Alert - For the latest information on the novel coronavirus in Kentucky, please visit kycovid19.ky.gov
  
    Ky.gov    

An Official Website of the Commonwealth of Kentucky

  
  
    Governor Govenor   
Skip Content
Home > Training and Development > HR Staff> KHRIS

Training and Development- HR Staff/KHRIS

DHRA is proud to offer the following KHRIS training to agency HR staff.

To enroll, please contact your agency training liaison.

Prerequisite courses:

KHRIS Basics of Navigation

This online course must be completed prior to attending any KHRIS training. 

Accurate Time Reporting

This online course must be completed prior to attending KHRIS time management classes (HRG-TM, TMA). Please note that all employees must complete this training. 

In accordance with Personnel Cabinet policy and the need to ensure awareness of the Personal Information Security and Breach Investigation Procedures and Practices Act (KRS 61.931), the Personnel Cabinet requires that all users complete security training before access is granted to any of the Personnel Cabinet systems and then annually, in order to maintain access. 

Security Awareness [All employees are required to complete this course.]

This online course is presented by the Commonwealth Office of Technology and provides helpful tips on how to protect Commonwealth information and assets, including ways to keep sensitive information safe. All employees must complete this training.

HIPAA Rules & Compliance 

This online course will define HIPAA terms, explain the regulations and discuss what business entities and employees in healthcare-related fields need to do to comply with them. Additional content, from DEI, is included with this course.

Notice: The above courses replace the Information, Security, Training, Education, Policies/Procedures (iSTEP) Portal.

LEVEL 100 COURSES:

KHRIS Human Resource Generalist (HRG) Training

This is a weeklong instructor-led course, comprised of the following:

     Organizational Management (OM) 100

     Personnel Administration (PA) 100

     Time Management (TM) 100

     Payroll (PY) 100

     Benefits Administration (BN) 100

It is intended for new HR Administrators who already have a basic knowledge of the above HR modules and provides the system training required to perform day-to-day activities using KHRIS.  You must successfully complete the full course in order to obtain the HRG security role in KHRIS. Once that role is obtained, the individual courses may be taken as refresher courses at any time they are offered.

KHRIS Human Resource Generalist (HRG) Training for County Fees ONLY

This is a two day instructor-led course, comprised of the following:

     Organizational Management (OM) 100

     Personnel Administration (PA) 100

     Time Management (TM) 100

     Payroll (PY) 100

     Benefits Administration (BN) 100

It is intended for new HR Administrators, within County Fees, who already have a basic knowledge of the above HR modules and provides the system training required to perform day-to-day activities using KHRIS.  You must successfully complete the full course in order to obtain the HRG security role in KHRIS. Once that role is obtained, the individual courses may be taken as refresher courses at any time they are offered for County Fees.     

Time Administrator Training (TMA)

This is a one day instructor-led course that provides the basic concepts of TMA.  The student will learn how to record, review, correct, and approve time in KHRIS.  The students will also learn  how to make changes to Master Data.

You must successfully complete the course in order to obtain the TMA security role in KHRIS. Once that role is obtained, employees are encouraged to attend the course again as a refresher.

LEVEL 200 COURSES:

These advanced courses are intended to build on the level 100 courses. Prior to attending, KHRIS HRG training must be successfully completed and the employee must have at least six months experience working with the HRG role.

Organizational Management (OM200)

This is a one day instructor-led course intended to supplement the knowledge gained in the OM portion of the HRG training.

Personnel Administration (PA200)

This is a two day instructor-led course, restricted to 18A agencies, which covers a combination of system and business content. Attendees will have the opportunity to master difficult processing scenarios and reporting in KHRIS, legislative reference for day to day processes, as well as the proper procedures for leave and months of service verifications.

Payroll (PY200)

This is a two day instructor-led course intended to supplement the knowledge gained in the PY portion of the HRG Training. 

Payroll (PY200) for County Fees ONLY

This is a one day instructor-led course catering to County Fees HR, intended to supplement the knowledge gained in the PY portion of the HRG County Fees Training. 

Workers' Compensation Buyback Process

This is a one day instructor-led course which focuses solely on the workers' compensation buyback process.

Additional Resources

Agency HR Roles

KHRIS ESS/MSS (available under Training and Development/Employees and Managers)

Once you have successfully completed an HR courses and have been granted your HRG role within KHRIS, you will also be granted access to the Personnel Cabinet's HR Website, where additional training materials are maintained and are available for continued use. Click HR Administrators above (in the blue header under Resources) to access and log into the HR website where you can find this information under Services/Training. 

© Commonwealth of Kentucky. All rights reserved.

Kentucky.gov